Run for a Claus Exhibitor Terms & Conditions:
1. Exhibitor will complete full set up of Exhibitor’s booth at the expo by time designated in set up instructions (approximately 1/2 hour before the expo opens)
2. Exhibitor agrees to provide booth staffing for Exhibitor’s booth at all times during expo hours.
3. Exhibitor agrees that displays and personnel will not visually or physically disturb aisles or adjacent exhibitors.
4. Exhibitor agrees to conform to all University of California Irvine Rules and Regulations.
5. Exhibitor agrees not to sublet space at the expo or exhibit any merchandise other than that specified on expo sign-up form without permission from Management.
6. Exhibitor agrees space assignments may be changed by Management and no refunds will be due in any case, whether for change of booth space, cancellation, etc. (Management will use reasonable efforts to not change space assignments.)
7. Exhibitor agrees that no refunds will be made to exhibitor who fails to occupy space.
8. Exhibitor agrees that Management reserves the right to reject or restrict any exhibit.
9. Exhibitor agrees not to make any undue noise or odor, use bright or hazardous lights, cause damage to the expo space, or booth equipment or act in any manner deemed inappropriate by Management. Exhibitor shall be fully responsible to pay for any and all damages to property owned by University of California, its owners, board or managers, which results from any act of omission of Exhibitor.
10. Exhibitor acknowledges that the serving of alcoholic beverages by exhibitor is prohibited.
11. Exhibitor agrees to carry the necessary general liability and workers’ compensation general liability insurance. A certificate of insurance, as noted in the application MUST be provided 2.5 weeks prior to the event.
12. All Exhibitors sampling any food items must meet the requirements of the Orange County Heath Department. Management will provide the necessary forms to fill out and exhibitor must comply by the deadline, or risk the loss of the exhibit space without refund. All health permit items are due 2.5 weeks prior to the event
13. To the ullest extent permitted by law, Exhibitor shall defend, indemnify and hold harmless, The OC Marathon, LLC, OC Marathon Foundation, KB Event Management LLC, Book That Event, LLC, The Regents of the University of California, and their owners, managers, officers or directors, agents employees, subsidiaries and affiliates from any and all liability, claims, demands, causes of action, judgments or costs (including but not limited to attorney fees and attorney fees incurred in enforcing this agreement) of every kind and nature whatsoever, arising out of or in connection with the Exhibitor's operations performed under this agreement. The defense and indemnification obligations shall extend to claims occurring after this agreement is terminated as well as while it is in force and shall include defense and indemnification for any active or passive negligent act or omission of The OC Marathon LLC or their agents or employees. The defense and indemnification obligations shall be required regardless of any negligent act or omission by Exhibitor, however, Exhibitor shall not be required to indemnify for claims arising from the sole negligence or willful misconduct of The OC Marathon LLC as determined by a court of law. The indemnity requirements described above shall not be limited by the insurance requirements or by any other provision within this agreement. All work covered by this agreement shall be at the sole risk of Exhibitor.
14. Exhibitor agrees to assume all responsibility for loss theft, or destruction of goods or for all personal injuries to himself/herself, his/her employees, agents, representatives, or visitors, and will save harmless The OC Marathon LLC, OC Marathon Foundation, Book That Event, LLC, The Regents of University of California from any and all liability in connection with any and all of the above.
15. Exhibitor acknowledges and agrees that it will be obligated to pay a $50 cleaning fee if it or its representatives, upon closing of the expo, leaves trash/boxes and that such amount may be charged to exhibitor’s credit card on file with Management.
16. By checking the box below, and providing my name below indicates that I have read and accept the above stated exhibitor terms and conditions.